Personal Assistant to the Academic Director p/t (25-30 hours per week)
Hours: Part-time, 25 to 30 hours per week, worked over four or five days (as agreed)
Salary: £20,000 to £24,000 per annum pro rata (£30,000 FTE)
Location: Central Oxford
Pembroke College is seeking an exceptional Personal Assistant to provide high-level, proactive and confidential support to the Academic Director. This is a pivotal and rewarding role at the heart of the College’s academic leadership, supporting the Academic Director in delivering his academic, strategic and governance responsibilities within the College and the wider University.
Founded in 1624, Pembroke is an inclusive and forward-looking College in the heart of Oxford, combining historic buildings with award-winning modern developments. The College is committed to excellence in teaching, learning and professional services, and offers a collegial and supportive working environment.
This role offers flexibility: while the post is worked over four/five days per week, we welcome applications from candidates seeking reduced or part-time hours, with flexibility around daily start and finish times by agreement.
The Personal Assistant reports directly to the Academic Director and works closely with colleagues across the College. The role would suit a Personal Assistant or senior administrator who thrives in a fast-paced academic environment and is confident working with senior academics, students and external stakeholders. The Personal Assistant provides comprehensive support across diary and event management, communications, committee servicing, and project coordination.
Key Responsibilities
- Diary and Event Management
- Communications and Correspondence
- Committee and Governance Support
- Projects and Administrative Systems
For full details please refer to the job description below.
Benefits
Benefits include:
- Membership of the University staff pension scheme.
- Free lunch when College kitchens are open.
- Generous annual leave entitlement (pro rata for part-time staff).
- Opportunities for professional development and training.
- A supportive and collegial working environment.
To apply, please submit an up-to-date CV and cover letter, together with details of two referees, to recruitment@pmb.ox.ac.uk by 9am on Wednesday, 25 March.
Please note that the College reserves the right to interview on receipt of applications and to appoint prior to the deadline, so early application is recommended.
Equal Opportunities Monitoring Form - The completion of this form is voluntary, but appreciated.
Policy statement on the recruitment of ex-offenders
Pembroke College is an equal opportunities employer. It welcomes diversity amongst its staff and students and all reasonable adjustments will be made to the recruitment process, working arrangements and/or environment to accommodate applicants with any form of disability. If you have a disability, please let us know whether you believe there are any reasonable adjustments we should be making to assist you with your application. Please also let us know of any reasonable adjustments that we would need to make for you if you are invited to attend an interview.
Pembroke College is dedicated to fostering an environmentally sustainable community. We are striving towards achieving net zero carbon emissions and biodiversity net gain and believe that sustainability is a shared responsibility and integral to all roles within the College. By embedding sustainability into our daily operations and decision-making processes, we aim to create a positive impact on our community as well as the wider world.
All data supplied by candidates will be used only for the purpose of determining their suitability for the post, following the principles of the Data Protection Act 2018.