Important Information for Visiting Students Arriving October 2016


TERM DATES FOR 2016-2017

Michaelmas Term: 2nd October - 3rd December 2016

Hilary Term: 11th January - 11th March 2017

Trinity Term: 19th April ­- 17th June 2017

  • These are the dates of required residence and represent the eight weeks of “Full Term” (which is when teaching occurs), plus 7 days before the start of Michaelmas Term and 4 days before the start of Hilary and Trinity Terms.

  • As you will see the start date for the Oxford academic year is considerably later that that of US Universities, so Visiting Students have the pleasure of a longer summer vacation before arriving at Pembroke. However, the Oxford academic year ends later than back in the US.

  • We expect Visiting Students to complete the full academic course and stay until the end of Trinity Term. You will need to ask for permission from your tutors and the Academic Director if you want exceptionally to leave early, or return late.



  • Freshers’ Week starts on Monday 3rd October this year and you will be expected to arrive and register by Sunday 2nd October.

  • Further details will be included in the Freshers’ information sent to you in July/August.



  • Your first week in Oxford will give you time to get to know Pembroke and the city. The university runs an Orientation day at the beginning of Freshers’ Week especially for international students. Details of this will be included with your information in your Freshers’ packs.

  • Also during this week you will meet your tutors and learn about the tutorial system. You will be invited to dine with the Master and Fellows in Hall.

  • You will have library inductions to attend both at Pembroke and your department.

  • There will be many events planned by the JCR (Junior Common Room – the body that represents all undergraduate students in College), to help you to get to know more about the College and University societies and to get to know each other.

  • Formal teaching starts on Monday, 10th October 2016.



  • Visiting Students are expected to take their evening meals Sunday – Friday in Hall during Michaelmas Term, along with fresher undergraduates, and are charged accordingly on their termly battels (College bills).

  • Breakfast and lunches are on a pay as you go basis.

  • In Hilary and Trinity Terms you are given the opportunity to transfer to the flexible meal plan which means that meals can be taken in Farthings Café instead of the Hall if preferred.



  • All visiting students are guaranteed a room on the main college site.

  • You will have the option to up-grade to an En-Suite room at extra cost to yourself. More details will be sent out in the Freshers' information.



  • Your Freshers’ pack will be sent to you at the end of July/early August. It will include useful information that cannot be accessed online and details of how to log onto our intranet site to access the rest of the essential information and forms you need to complete. These need to be returned to us by the end of August.

  • If you and your family expect to be away during this time, please contact the Admissions Officer with an alternative mailing address and check that your email address is up to date.



  • If you have a disability or any special needs we would be grateful if you could contact Mrs Lynn Wilkinson as soon as possible with further information in order that we can ensure adequate support is in place during your time at Pembroke. Please be assured that any such information will be confidential.

  • You will automatically be registered with the College Doctors. We have a College nurse on site for two hours for four days a week and we also have two Welfare Advisors and two Junior Deans who live in college and have particular concern for the welfare of students.

  • You can also contact Ms Georgina Heywood at the Disability Advisory Service at the university if you have any questions.



  • You cannot apply for a visa until 3 months before the start of your course. We have already sent you the data entry forms for completion.

  • The information you provide is used to create your record on the University system. Once this done, and in liaison with the International Office, the College will arrange to issue a Confirmation of Acceptance to Study (CAS) which you will need for your visa application.

  • Please follow this link for more information for International students:



  • Visiting students are full members of Pembroke College but not of Oxford University as they do not matriculate and are not registered for an Oxford Degree. However, you are very welcome to join in the college’s matriculation photograph.

  • The matriculation ceremony will be held on Saturday 17th October. Further information about this will be available when you arrive at Pembroke.

  • If you would like to take part in the photograph, you must wear ‘Sub-fusc’ clothing as follows: A dark suit with dark socks or a dark skirt with black tights or stockings or dark trousers with dark socks and an optional dark coat; black shoes; plain white collared shirt or blouse; a white bow tie, black bow tie, black full-length tie, or black ribbon, cap and gown.

  • All students need a gown for formal occasions in College and details on where to purchase these will be included in the Freshers’ information in July/August.